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Hazardous Material Registrations Due by July 1, 2018

 

The U.S. DOT’s Pipeline and Hazardous Material Safety Administration (PHMSA) requires hazardous material transporters to register and pay a fee for annual registration in return for a certificate of operation. PHMSA began mailing the 2018-2019 registration information to HAZMAT transporters in April. Only those with expiring DOT PHMSA HAZMAT registration certificates must re-register before July 1, 2018 or risk losing authority to operate and pay a substantial civil penalty. The validity of HAZMAT registration certificates is checked at roadside inspections.

Who must register and pay the fee?


HAZMAT Transporters - Any business (intrastate or interstate) shipping hazardous materials requiring a U.S. DOT placard must register and pay a registration fee. Petroleum marketers, heating oil dealers, common carriers of petroleum products and propane suppliers who ship their products in trucks must register and pay the fee. Registration is only required for expiring certificates and registration fees may be paid for up to three years at a time.
 

What are the fees?

Registration Period

Small Business or Non-Profit

Not Small Business

2018-2019  (1 year)

$275

$2,600

2018-2020  (2 year)

$525

$5,175

2018-2021  (3 year)

$775

$7,750

Registration Status
Registration status may be checked on line by clicking here: Registration Look-Up.

How do I register?

Registration Options - There are several ways to register:

  • U.S. Mail - If you prefer to not register online, click here for instructions. Payment by check or credit card must accompany the form. A certificate will be mailed. You should allow four weeks for the certificate to be delivered.
  • Online Registration - Online registration is available by clicking here.  On-line registration allows you to register, pay the fee and download your operating certificate. Payment may be made by Credit/Debit or ACH.  If paying by ACH, certificates may take 48 hours before they are available for download or printing.

When is the HAZMAT registration deadline?

Deadline - July 1, 2018 for those who have expiring certificates.

What documentation should I put in my trucks after July 1, 2018?

Certificate Documentation - Place a photocopy of the updated certificate in the cab of each HAZMAT motor vehicle by July 1, 2018.

How do I determine the size of my business so I know which fee to pay?

Business Size Calculation for Determining the Fee Amount - It is very likely that your business qualifies for the lower registration fee identified in the table above. Determining size is left up to the company applying for the registration certificate. PHMSA follows Small Business Administration (SBA) size categories to classify whether a business is large or small for the purposes of determining the amount of the annual registration fee. The SBA determines business size according to NAICS (North American Industrial Classification System) codes based on either the number of employees in the company or on annual gross receipts. The following NAICS codes and size criteria apply when calculating which fee to pay:

  • NAICS 493190 – Bulk Petroleum Storage (Bulk Plants) - Petroleum marketers in this category sell at retail and are considered small businesses and must pay the $275 fee if the company employs fewer than 200 employees.
  • NAICS CODE 454310 - Heating Oil Dealers Selling Directly to Retail Customers: Heating oil dealers in this category are considered small businesses and must pay the $275 fee if the company employs fewer than 100 employees.
  • NAICS CODE 454310 - Liquefied Petroleum Gas Dealers Selling Directly to Retail Customers: Propane dealers in this category are considered small businesses and must pay the $275 fee if the company employs fewer than 100 employees.
  • NAICS CODE 424710 - Petroleum Bulk Terminal: Wholesale Operations - Petroleum marketers in this category sell to other merchants at wholesale. These facilities are considered small businesses and must pay the $275 fee if the company employs fewer than 200 employees.

NAICS CODE 424720 - Petroleum and Petroleum Product Wholesalers (no bulk storage): Petroleum marketers in this category are considered small businesses and must pay the $275 fee if the company employs fewer than 200 employees.

Click here for the NAICS Code located on the U.S. Census Bureau Website: NAICS Codes

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